Privacy policy for Innkia conferences and events

Data processing officer

Company name: INNKIA ARTIFICIAL INTELLIGENCE SL. (hereinafter referred to as INNKIA)
VAT number: B75949446
Central address: Loramendi kalea 11 – 20500 Arrasate-Mondragón (Gipuzkoa)
E-mail: info@innkia-ai.com

Purpose of processing
The data is processed to manage attendees at conferences, fairs, events or activities organised by INNKIA. Likewise, the data will be used to send information on activities of interest related to the conference or event and to send you the newsletter with all the latest news from INNKIA if you have previously given us your consent.
Additionally, photographs or recordings may be taken during the event for subsequent dissemination (via the INNKIA intranet, newsletters, website, etc.) for the sole purpose of informing you about events held at INNKIA.
All the personal data requested on the form are necessary for us to be able to manage your attendance at the conference.
It is possible to attend the event without giving your consent to receive the newsletter and/or to receive photographs or videos.

Legitimation of the processing
The event participation is legitimate upon contract execution, as per article 6.1.b) of the GDPR.
INNKIA’s legitimate interest, as per article 6.1.f) of the GDPR, justifies the sending of information about other related activities of interest.
The legitimacy for sending the newsletter and collecting and disseminating your image is based on the consent obtained through the different acceptance boxes, in accordance with article 6.1.a) of the GDPR.
If the data subject does not consent to the processing of images or the sending of newsletters, this does not constitute a refusal to attend the event in question.
Recipients of assignments and international transfers
The mere registration for the conference does not involve the transfer of data, except when it is necessary to comply with legal obligations.
Likewise, the images obtained during the conference or event will be disseminated through INNKIA’s public communication channels, such as social networks, website, etc..

Retention of personal data

The data will be retained for as long as necessary to fulfil the purpose for which it was collected and to determine any liabilities that may arise from that purpose and from the processing of the data. If you have consented to receive the newsletter, your data will be retained until you withdraw your consent.

Rights of the persons concerned
Cualquier persona tiene derecho a obtener confirmación sobre si en INNKIA estamos tratando datos personales que le conciernan o no.
Any person has the right to confirm whether or not their personal data is being held.
Additionally, all data subjects have the right to:

Access personal data: individuals have the right to confirm whether their personal data is being processed and, if so, the right to access the personal data.
Request rectification of date: individuals have the right to request the correction of inaccurate or incomplete personal data.
Request deletion of data: You have the right to request the deletion of your personal data when it is no longer necessary for the purposes for which it was collected.
Request limitation of processing: you have the right to request the limitation of the processing of your data in certain circumstances. You will be informed that your data may only be processed for the exercise or defence of claims.
Object to processing: you have the right to object to the processing of your data at any time, under certain circumstances and on grounds relating to your particular situation. If you object, your data will no longer be processed, unless there are compelling legitimate reasons, or it is necessary for the exercise or defence of claims.
Data portability: individuals have the right to receive their personal data in a structured, commonly used, and machine-readable format and transfer it to another controller.

When will we respond to your request?
INNKIA will respond as quickly as possible to all requests within a maximum period of one month from receipt of the request. In some cases, depending on the complexity of the request and the number of requests, the response may be extended for another two months, but INNKIA will always inform you within the first month of this extension.

How can you exercise your rights?
To request any of the rights explained above, the data subject should contact the data controller via the following email address: info@innkia-ai.com

Is it possible to lodge a complaint?
Yes, if you have not obtained satisfaction in the exercise of your rights, you may submit a complaint to the Data Protection Supervisory Authority, which in this case is the Spanish Data Protection Agency.